To become a users at the facility, follow the steps below.
- First, fill out the beam request form. This will let the coordinator know your plans and start the scheduling process.
- The next step is to obtain a Fermilab ID number. This allows you to fill out the Technical Scope of Work. To get an ID, go here. Your Fermilab Contact is the FTBF Coordinator, and the experimental affiliation is Test Beam, found under “Fermilab Organizations”. This process can be lengthy – particularly for foreign nationals. Start as early as possible since the process may take weeks for some users.
- Once you have your ID and services account, you can fill out the Technical Scope of Work (TSW). This is form that outlines the experiment you wish to perform and details the resources needed. The Coordinator and the experimenter will work together to make sure the TSW is filled out appropriately. Once both parties are happy, the form is sent out for review and then approved by various entities at the lab. This process can take from 2 weeks to 4 weeks to complete.
- Once the TSW is approved, the experimenters are officially on the schedule. The experimenters are encouraged to arrive several days before the start of a run in order to make sure training is complete. There is space at the facility to stage equipment for installation.
- As soon as possible, the experiment spokesperson should send in this form: users_for_testbeam. This allows the coordinators to set up the necessary training. All training except for Rad Worker: Practical Factors can and should be completed before arriving at the facility.
- Before running in the beam, users must pass an Operational Readiness Clearance (ORC) safety walk through. In this walk through, various experts will check that equipment is safely installed. Please see the safety ORC page for more information. The ORC can take anywhere from 2-4 hours. Please note that you will need signatures from division heads to run and this process can take up to 24 hours.